The market has become volatile and unpredictable; that's what has given rise to coworking in Noida for small and large businesses. Now, freelancers, startups, and entrepreneurs find these spaces lively and thriving. There are several factors that drive them towards these spaces. These include affordability, flexibility, and sustainability. Hosting and organizing client meetings is an essential part and these spaces have proven to be excellent and efficient. However organizing client meetings in coworking spaces can be a challenge if you don't prepare for it. Let's look at the dos and don'ts of scheduling and conducting productive client meetings in shared spaces.     

  1. Choose the Right Coworking Space

Not all the spaces are the same, as everyone has different preferences. Choosing the one that matches your needs is the primary step toward a successful client meeting. Look for a space that:

  • Offer meeting rooms, ensuring they are private and equipped with technology supporting smooth discussions.
  • Have a professional environment that is noise-free.
  • It is situated in an accessible location that is easy to find and nearby public transportation.  
  1. Book in Advance

A typical coworking space in Noida is booked in advance. These spaces operate on a first-come, first-served basis for meeting rooms. That's why, to avoid last-minute hassles:

  • Make sure to reserve a meeting room well in advance.
  • Confirm the timing and duration of your meeting
  • Ensure to check if all the necessary facilities are available in the space.
  1. Work on the Meeting Agenda

It's a smart move to make the agenda clear and crisp before sharing it with the client. This helps in:

  • Keeping the discussion focused.
  • Saving time by addressing key topics effectively.
  • Portraying professionalism and respect for the client's time.
  1. Be Early and Set Up Smart

Punctuality is the key to every type of activity when it comes to management and scheduling. When it's about hosting events, you need to make sure to be there for 20-30 minutes. This gives you time to:

  • Get to know the room setup.
  • Evaluate all the technological equipment to see if they are in good condition.
  • Arrange seating and distribute essentials and pleasantries.  
  1. Mind the Shared Environment

Despite a typical coworking office space in Noida offering a collaborative environment, it's crucial to keep decorum balanced during meetings. You can follow these practices to be on the right path:

  • Keep your voice low to minimize noise and avoid disturbing others.
  • Be on time and vacate the room promptly after wrapping up.
  • Never leave sensitive documents or screens unattended in the open.
  1. Creating a Comfortable Atmosphere

For clients, a comfortable space is more than just welcoming, and they like it pretty much. This extra effort you make towards your clients can make a long-lasting impression. Here is what you can do:   

  • Offer refreshments periodically during the meeting.
  • Make sure the seats are comfortable and adjustable
  • Ensure the room temperature is adjusted accordingly.
  1. Make the Most of Technology

Coworking spaces are normally equipped with advanced-level tools and enhance your meeting environment. Here are things you can do to make the experience remarkable:  

  • Using larger screens/projectors for presentations.
  • High-speed internet access for remote meetings.
  • Make use of whiteboards or flipcharts to add a human touch.  
  1. Take Feedback from Attendees

The last of the steps is to take feedback from the participants about how it all went. Never shy away from sharing the feedback forms with your meeting attendees. With honest remarks and suggestions, you will get to know what the biggest selling point of the meeting was and where it lacked accuracy. After assessing all the received feedback, prepare yourself for the next event.

Conclusion

With time, coworking spaces have made their presence felt in Delhi, NCR, and they have been here for a long time. These spaces are an ideal solution for business meetings and hosting other business events. These meetings are not just an event; it's your first and last impression to leave on your potential client. With all the suggestions mentioned above, you can build strong relationships with your potential clients. Today's environment is dynamic and volatile and needs close study and evaluation. The only goal is to make your client feel valued. With a little preparation, you can make your way easily.